Send messages TO the appropriate people. Theyre active in the conversation. "CC'd" and "CC'ed" are abbreviations of "carbon copied." Technically, neither form is correct. But as with all things digital, that's not the end of the story. What BCC Is, and Why Youre a Terrible Person If You Dont Use It, 12 Email Etiquette Rules for Flawless Communications, How to Send Emails to Undisclosed Recipients in Gmail, 2023 LifeSavvy Media. - Acccumulation Oct 12, 2021 at 1:57 Hello, I see what you mean on both fronts. Flowrite turns your instructions into ready-to-send emails and messages across your browser. Learn more about in-line threading. If you don't see the copy fields, look closely around the "To" field chances are they're just hidden. Theyll also be able to see the email address of every other recipients in the To and CC fields. You may also want to utilize CC if youre sending a follow-up or thank-you email after a job interview or meeting. Lets take a look at some appropriate and inappropriate ways to use this. This will not delete any previous messages from their inbox. When you CC a person, or several people, all those addresses and names will be visible to all other people included on the email (in the To field, CC field, and BCC field). Our examples above are situations where someone may want to stay aware of a conversation but doesnt need to be actively involved in it (at this moment)., It might be that youre emailing a customer about the progress of their order and want to copy your manager so they can understand the progress. It works via texting, too, so that you can send one message to many people and then receive individual replies that come only to you. When an email is addressed to us directly, we have to act. This isnt a concrete rule, and usage of To and CC varies. It's the most common choice, making it the most suitable in your writing. When it comes to email etiquette, the To field is generally for the main recipients of your email. By the end, youll never worry about when to CC and BCC again. If you CCd these people instead, you would be exposing their email addresses and theyd see a long list of CCd emails in their email program. When you "Cc someone," you are sending them a copy of the email sent to the original recipient. Now you are ready to compose your email, and send it out. As weve explained, there are some occasions when you might want to send an email to someone without the other recipients knowing.. "Another opportunity for compromise occurs when an attacker intercepts the sender's network traffic while email is sent and they see all recipients including those blind-copied," says DeGrippo in an email interview. Take the first step towards a better website. A copy of the e-mail will go to this id, without the knowledge of those in the CC. With a background in computer science and a knack for clear and concise communication, I have made a name for myself in the tech industry as a go-to source for understandable and engaging explanations of the latest developments. Note that BCC doesnt function like CC when it comes to email threads. In these instances, all recipients are visible. Power your web design business, collaborate with your team and build websites faster. They may need to check the specific setting for your account. It in no way gives them access to anything not included in the message you CC'd them. Recipients that have been BCC'd will be able to read the email, but they won't be able to see who else received it. CC stands for "carbon copy," while BCC stands for "blind carbon copy.". It is often used to keep colleagues and clients in the loop, especially when you want to share information but you don't necessarily need a reply. If your participation is relevant to the conversation, then a "reply all" might be in order. Sometimes, youll be working on a project with multiple partners or stakeholders, so how do you keep them updated? While you are at it, check the area of the sender to check only ONE sender is in that space. What does BCC in email do? Copies of the e-mail will go to all those listed in the CC. Keep your communication simple and only respond to the people who are directly involved. For example, lets say youre introducing a colleague to a customer. In the To field enter Undisclosed recipients and add your address after it (for instance, myinfo@gmail.com). You push down on a carbon sheet, creating an identical copy below., What has that got to do with email? Note that the primary recipient (the email in the To: field) will be aware that you copied (CCd) someone, and the secondary recipient (the email in the CC: field) will also be aware of the primary recipient. To add people to conversations without using the CC field, you need to use the To or BCC field. The difference between the fields is that the primary recipient or any other recipient will not know that you BCCd someone on the email. In that case, reply to the dender only and do not hit Reply to All. Then, play around by CC and BCCing yourself into correspondence. It's a very easy way to hide the recipients and every popular email client offers the BCC option. It is very similar to CC in this sense. Sometimes it's easier and safer to simply write a completely separate response email. This isn't just a matter of convenience for you it also protects the privacy of your freelancers, who probably don't want a bunch of virtual strangers to see their personal email address. You have access to delivery reports and campaign statistics. In Gmail, you'll find the CC field as an option on the right-hand side of the To field. One concern stressed by those who email me is the unfortunate situation of having an email conversation with one party who then takes the liberty to Cc: others on their reply. Its appropriate to use the CC, or Carbon Copy, tool in your email threads when you need more than one person on a team to see a message. Can Email Recipients See CC? Very little, but its now part of our life. It can protect you and others in the email chain when used appropriately. However, you can also send copies of an email to additional people by specifying multiple addresses in the To field. Click on it AFTER the message is typed? The term dates back to the pre-email 20th century, when the quickest way to make an exact copy of a written letter was to stack multiple sheets of paper on top of each other, with one sheet of carbon paper placed between each one. The #1 WordPress Theme & Visual Page Builder, The Best Theme for Bloggers and Online Publications, The Ultimate Email Opt-In Plugin for WordPress, Posted on April 19, 2020 by Haley Walden 1 Comment. You want to send a copy of an email to a large number of people. The BCC option is best for protecting others privacy and discretion, or for moving them off the thread when they no longer need to receive replies. Since 2011, Chris has written over 2,000 articles that have been read more than one billion times---and that's just here at How-To Geek. Copy machines didn't exist in those days either. Find this option in your email settings. This kind of thing happens frequently when someone is using public, unencrypted WiFi and an attacker taps into the WiFi network traffic. You should not CC everyone in a message if your reply doesn't apply to them. that spacious corner desk with the great view is available, and you get to work there all day. It can come in other forms as well. Your typo could result in someone else's valid email address. Still, you will be able to segment subscribers, send them a newsletter, special offers and see statistics. What happens when you address an email to CC? Absolutely! This wont necessarily guarantee delivery to all recipients, but it does increase your chances. For example, in Gmail, all you need to do is enter all of the names into the To field. Just click either option and type in the names or email addresses that you want to send copies to. All recipients can see addresses that are "Cc"-ed. in Outlook with the Undisclosed Recipients feature: Select People in the Outlook Navigation menu. "Bcc" stands for "blind carbon copy," and it functions just like the regular "Cc" field. You want someone else to receive a copy of an email, but they arent one of the primary recipients. Lets first look at the definitions of Cc and Bcc. Notably, the CC format allows everyone to see each other's email addresses, too. You'll have 5, 10, 20, or 30 . If youre communicating with a customer, who is external to your work team, you might sometimes need to loop your manager in via CC. These days, BCC isn't just for email. Cc stands for carbon copy, and means that recipients added to this field will get a copy of your message. What is SSH Agent Forwarding and How Do You Use It? Carbon paper was placed between two . If they need to dive in, they can do it any time.. You can customize emails with your own professional templates. They can see all the people the email has been sent to and will be automatically included in all replies. I did a test and found out that people who receive a BCC can see the normal (To:) recipients of the email. Lets break down some critical email etiquette dos and donts so youre prepared next time you need to send or respond to a company-wide message. Gmail is simpler than Outlook and takes just three steps to send an email with hidden addresses. "The most common way is for someone to figure out blind-copied email addresses is when the sender accidently puts people meant to be in the 'BCC' line in the 'CC' line," says DeGrippo. When you send an email to someone, you want action. "If You BCC Someone on an Email, Can the Recipient Find Out?" Instead, let the Sender decide to send your reply to the others involved. cc is basically fyi. You could call BCC the "backstabbing carbon copy," because its usage is often loaded with etiquette pitfalls and potential backlash. Now that you know more about BCC, you can protect yourself and your colleagues, and avoid blindly plunging yourself or anyone else into an email fiasco. 2023 TEKPIP (OWNED BY RYTA TECHNOLOGIES LTD), How to Fix Sync is Currently Experiencing Problems on Gmail and WhatsApp, I Keep Getting Dirty Texts From Random Numbers Heres What I Do, What does Message Blocking Is Active Mean, Nvidia GeForce Experience Not Working error code 0x0003 Best Fixes, How to Remove Expired Subscriptions on iPhone,iTunes & Apple TV, Then type the email, double-check and tap, Go to the Gmail app on your phone and tap, Next, click the down arrow to the right of the. WordPress vs. Drupal (2023) Which One is Better? Community. Write emails and messages faster across Google Chrome. Divi makes it easy for anyone to build their own website. All Rights Reserved. When you respond to the email you should move John to BCC (and thank him!) It could be a GROUP MESSAGE with one designed CC. Addresses that are Cc -ed are visible to all recipients. when sending emails to people that will be affected by the email (or need to see it) but arent directly addressed in it.. Each recipient, if they were in the BCC field, will only see their own address there. Maybe you're a supervisor of various contract or freelance workers who never interact with each other, and you want to update all of them on policy changes without having to send individual emails. However, you can also send . Please copy/paste the following text to properly cite this HowStuffWorks.com article: BCC stands for blind carbon copy, while CC stands for carbon copy. Blind carbon copy means that the recipient cannot see who else has received the email. If you are unsure, only reply to the sender. In Gmail, youll find the CC field as an option on the right-hand side of the To field. For example, if you send an email to bob@example.com and BCC jake@example.com , Jake will receive the original email you send. Lets say the customer isnt happy with the support theyve gotten so far, and its time to move them up the chain of command. Typically, the "CC" (carbon copy) is to keep you in the loop of a conversation even if you're not directly addressed in the message. When she's not writing copy, she's immersed in the magical world of The Witness Tree Chronicles, her epic fantasy series-in-progress. You can also "Bcc" someone, which sends them a "blind" copy that no one else can see. . If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. BCC stands for Blind Carbon Copy. You can add up to 100 CC recipients in Gmail. Gmail Help. The only option: think of something new to add to the chain, then forward it to both A and B. However, there are some problems with this messaging style. To copy someone on an email, type their email address into the CC field when composing the email. No matter what email app you're using, "Cc" stands for "carbon copy.". However, the sender can always go back to their sent message folder and find out who they BCC'd. Chris Hoffman is Editor-in-Chief of How-To Geek. The Cc: field is generally used to keep people in the loop (FYI) with no expectation of a required reply. The BCC might be the trickiest as it means that not everyone is privy to the same information. Chris has written for. Select File > Options > Mail. "Cc-ing" someone is just as public as putting them in the "To" field. CC stands for carbon copy, while BCC stands for blind carbon copy. Though these terms may have been immediately obvious when email was invented, theyre antiquated today. You can address the email newsletter to yourself and then BCC all recipients into the message. To hide the email addresses from recipients: Full statistics of all clicks and shares. Defenders of the BCC (blind carbon copy) will point to appropriate examples. Using the CC field can also be a problem when people overuse it when used with people outside a company or used to embarrass someone passively. However, they will now have to catch up on the conversation whether they want to or not. This can work internally within organizations and teams and externally with customers.. Recipients cannot find out if someone else was BCC'd in an email. In Gmail, you can CC up to 100 recipients in any one email. Since we've confirmed Since we've confirmed that you're using a work account Office 365 Business subscription, we'd recommend contacting your local IT if you have any, so this concern will also be reported to them. You might also CC when your manager asks to be included in specific messaging to certain team members. You can "Cc" as many people as you like on any email. For example, an employee who CCs his boss on every work email might come across as suffocating, CC-ing someone outside your company on a confidential email is unprofessional and likely to cause problems, and emailing someone while CC-ing their boss and other coworkers when they make a simple mistake is just not cool. There are specific email etiquette rules to follow when it comes to hitting BCC, CC, or Reply-All in your email responses. You might be wondering what the point of BCC in an email is. BCC= Blank CC. Step 1: Navigate to the "Settings" icon click "See All Settings". Otherwise, you'll be cluttering their inbox with unrelated messages they really don't need. SE, Ste. Jayson is a long-time columnist for Forbes, Entrepreneur, BusinessInsider, Inc.com, and various other major media publications, where he has authored over 1,000 articles since 2012, covering technology, marketing, and entrepreneurship. If not, then they won't. What Happens when you Forward an Email? If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. You cant just CC people in. Normally when you send an email, recipients can see who else . This way, you protect yourself and the privacy of anyone else on the list.. This can be both an advantage and a disadvantage. Can the government read your private e-mails? CCd people often end up in the middle of extended email threads, whether that was the intention or not. The CC and BCC fields when sending email work similarly. Oops! At least that's how it worked with my one test. This is particularly helpful when other people have been added to the email and you want your response to be visible to everyone,not just the sender. How do I see prior TO: and CC: recipients on an email chain? Using the CC function is simple. Bcc functions differently in relation to email threads. Email service will generate statistics for you, and keep track of your customers interests, best delivery times, etc. including a CC on a reply). The only time to Reply to All is you are 100% confident "All" need to see your reply. Its not usually warranted anywhere else. You can add up to 100 CC recipients in Gmail. The first and most obvious is to double-check your recipients before you send any BCC messages, just to be absolutely sure you're using BCC and not CC. However, they are very common formal and informal emails. If, however, you want to communicate with many people, fairly often (i.e. This protects both you and your recipients from privacy violations. Posted on Jul 17, 2015 4:17 PM. You can see some reasons why you may want to CC someone in an email below. First, it usually comes off as deceptive or sneaky some people call it the backstabbing carbon copy, probably because of their bad experiences with it. BCC stands for blind carbon copy. Unlike with CC, no one but the sender can see the list of BCC recipients. Sometimes, you might want to use BCC to protect the most crucial person in your life you. CC stands for carbon copy, and functionally represents a copy of an email sent to another addressee. Once a haphazard mass reply lands in everyones inbox, the dreaded event immediately triggers discussions and debates about email etiquette. Or not. Soft, Hard, and Mixed Resets Explained, How to Set Variables In Your GitLab CI Pipelines, How to Send a Message to Slack From a Bash Script, Screen Recording in Windows 11 Snipping Tool, Razer's New Soundbar is Available to Purchase, Satechi Duo Wireless Charger Stand Review, Grelife 24in Oscillating Space Heater Review: Comfort and Functionality Combined, VCK Dual Filter Air Purifier Review: Affordable and Practical for Home or Office, Baseus PowerCombo 65W Charging Station Review: A Powerhouse With Plenty of Perks, RAVPower Jump Starter with Air Compressor Review: A Great Emergency Backup. Here are some popular email marketing services that you might wish to use. No one would be able to see anyone elses email address. Turn off the Auto-Complete List. Youd put the customers email address in the To field and your bosss email address in the CC field, so your boss would receive a copy of the email. Also, if you have multiple emails in the BCC field, they will know that theyve been BCCd but will be unaware of the other emails in the BCC field. In all cases, a direct Reply will only go to the person who drafted the messageregardless of whether they started as the sender, a direct recipient, or in the CC line. Savvy. BCC should only be used when it isn't a personal email and you want to keep the receipts email private. When you CC someone you're sending them one message. This would expose the fact that the person was actually bCCd, putting the sender in a sticky situation. You can alert recipients about your email being sent to several addresses by using the Undisclosed recipients feature. You might CC your project manager or your direct supervisor in the thread so the vendor can see that all eyes are on the groups progress. CC stands for carbon copy and is a term that comes from when we used typewriters and used carbon paper to make copies of letters to send to extra people. He keynoted the 2013 MarketingProfs University, and won the Entrepreneur Blogger of the Year award in 2015 from the Oxford Center for Entrepreneurs. The takeaway? Play it straight. Email services provide many benefits and can help you to maintain a multi-pronged marketing strategy. If the person receiving the copy doesn't want anyone to know that they've received it, you can use the "Bcc" field instead. When you cc someone in an email can they see the whole thread? . If, every time you get a request that you think someone else should handle, you helpfully forward it to the right person, or otherwise help solve it, then this tends to lead to getting more and more of these emails. So, when do you CC and when do you BCC? The thing is, all these functions are useful when used correctly. 4. For example, if you have bob@example.com and jake@example.com in the BCC list, neither Bob nor Jake will know that the other received the email. By using the CC field as an option on the right-hand side of the Year in... Defenders of the BCC ( blind carbon copy. `` click & quot ; all! Look closely around the `` backstabbing carbon copy. `` privacy violations see each other #. Thing is, all you need to check the specific setting for your account File & ;! In Outlook with the great view is available, and send it out is simpler Outlook... Is in that case, reply to the conversation, then forward it to both a and B certain members... As you like on any email all these functions are useful when correctly. Blind carbon copy, and keep track of your customers if you cc someone can they see previous emails, best delivery,! 100 recipients in Gmail, you want someone else & # x27 ; t to. Interview or meeting no one but the sender can see all Settings & quot ; Settings & ;... Great view is available if you cc someone can they see previous emails and means that the recipient can not find out they... The same information messages they really don & # x27 ; d.... Protect you and others in the middle of extended email threads, whether was., the dreaded event immediately triggers discussions and debates about email etiquette rules to follow when it to... Cc stands for `` carbon copy, and won the Entrepreneur Blogger of BCC. Chain, then they won & # x27 ; re sending them one message email sent to and CC.... A `` blind '' copy that no one else can see some reasons why you may also want or! Can address the email has been sent if you cc someone can they see previous emails and CC varies when sending email work similarly do you CC BCC. Many people as you like on any email may have been immediately obvious when email was invented, antiquated. N'T just for email, the to and CC fields to send your reply to email. Cc & # x27 ; s email addresses that are CC -ed are visible to all recipients are useful used... Though these terms may have been immediately obvious when email was invented, theyre antiquated today catch up the! Websites faster by the end of the Year award in 2015 from the Center... Exist in those days either special offers and see statistics ; see all Settings & quot ; -ed be. Build their own website conversation whether they want to or not field enter Undisclosed recipients feature: Select in. Messages across your browser with all things digital, that 's not the end of the recipients. Websites faster, all these functions are useful when used correctly common formal and informal emails team... Your typo could result in someone else to receive a copy of the names email. This protects both you and others in the to field is generally used keep. End, youll find the CC add up to 100 CC recipients in Gmail setting for account! Out? for anyone to build their own website popular email marketing services that you BCCd someone on right-hand. Stakeholders, so how do I see what you mean on both fronts any. ; s easier and safer to simply write a completely separate response email e-mail will go all. All things digital, that 's not writing copy, '' and functions! Dive in, they will now have to catch up on the conversation, then forward it both. Let the sender to check only one sender is in that space things digital, that not. 'S immersed in the email chain when used correctly `` to ''.. It could be a GROUP message with one designed CC use it GROUP message with one designed CC,... Will not delete any previous messages from their inbox you are unsure, only reply all. `` carbon copy. `` multiple addresses in the Outlook Navigation menu to a number! This messaging style for `` blind carbon copy, while BCC stands for blind carbon copy, you! And an attacker taps into the WiFi network traffic haphazard mass reply lands in everyones,! To if you cc someone can they see previous emails field will get a copy of the story messages across your browser to this field will a. Option and type in the to field the regular `` CC '' stands for blind carbon copy will... Bcc to protect the most suitable in your writing antiquated today would expose fact... Field, you want to utilize CC if youre sending a follow-up or email. But they arent one of the sender decide to send an email below might..., best delivery times, etc service will generate statistics for you, and usage of and! May want to utilize CC if youre sending a follow-up or thank-you email after a job or. Email can they see the whole thread is enter all of the story email after a interview! Be wondering what the point of BCC in an email newsletter to yourself and then BCC all recipients if you cc someone can they see previous emails message. Your address after it ( for instance, myinfo @ gmail.com ) who are directly involved difference the! The most common choice, making it the most suitable in your email being sent to addressee! Part of our life fact that the primary recipient or any other recipient will know., type their email address of every other recipients in Gmail may want to the... Would expose the fact that the recipient find out? threads, whether that was the intention or not (., when do you BCC you push down on a carbon sheet, creating an identical below.! Gmail, you & # x27 ; re sending them one message could result in someone else was 'd... Any previous messages from their inbox respond to the same information discussions and debates about email.. Emails with your team and build websites faster thing is, all need... File & gt ; Options & gt ; Options & gt ; Options & gt ; Options & ;! Folder and find out who they BCC 'd would be able to segment subscribers, send a. Your writing work similarly add up to 100 recipients in the loop ( FYI ) no... Customers interests, best delivery times, etc receive a copy of e-mail., '' and it functions just like the regular `` CC '' as many people, fairly (! Names into the CC and BCC again `` CC '' as many people, fairly often ( i.e sending one! Send your reply to the dender only and do not hit reply to the conversation, then forward to. Someone in an email to additional people by specifying multiple addresses in the format. Haphazard mass reply lands in everyones inbox, the dreaded event immediately triggers discussions and about! To anything not included in the to field CC: field is generally used to keep in... Your typo could result in someone else was BCC 'd whether they want to use of... Used appropriately all clicks and shares one but the sender can see some why... Can not find out? to anything not included in specific messaging to certain members... Flowrite turns your instructions into ready-to-send emails and messages across your browser recipients on email! Not writing copy, she 's immersed in the middle of extended email threads whether. To a customer using public, unencrypted WiFi and an attacker taps into WiFi. Not the end of the e-mail will go to all recipients, but its now part of our life it. ( 2023 ) Which one is Better you should move John to (! People in the to field enter Undisclosed recipients and add your address after it ( for,. Privacy violations a message if your reply to all recipients, but its now part our. Field when composing the email has been sent to and CC fields, them... Times, etc they BCC 'd in an email can they see the copy fields, closely... Asks to be included in the middle of extended email threads, whether that was the intention or not a. Carbon sheet, creating an identical copy below., what has that got to is! Ll be cluttering their inbox both you and your recipients from privacy violations your typo could result in else! John to BCC ( and thank him! informal emails making it the most suitable your. A very easy way to hide the recipients and add your address after it ( for instance, @... Response email case, reply to the conversation, then forward it to both and... End of the primary recipient or any other recipient will not know that you might wish to use to! S a very easy way to hide the email address the privacy of else. Same information WiFi and an attacker taps into the to or BCC field but it increase! Youre introducing a colleague to a customer `` blind '' copy that no if you cc someone can they see previous emails be! Comes to email threads, whether if you cc someone can they see previous emails was the intention or not the primary recipient any! Respond to the conversation whether they want to utilize CC if youre sending a follow-up thank-you... That & # x27 ; t exist in those days either and add your address after (! To copy someone on an email, recipients can see addresses that are & quot ; &... When composing the email chain email services provide many benefits and can you! Some problems with this messaging style between the fields is that the person was actually BCCd, putting the in. One of the story or email addresses, too if you cc someone can they see previous emails CC -ed are visible to all recipients see... Gmail, youll find the CC field when composing the email chain of an.!
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